Specification Generator - Overview

REFMAN's Specification Generator software has been designed to allow people who are not word processing 'experts' to quickly and easily produce well formatted, professional looking specification documents.

To achieve this, REFMAN encourages a high degree of standardisation not just in the writing, presentation, style and layout of these documents, but also in technical content.

Standardisation of content is achieved by making use of previously written job descriptions both as templates and as standard work descriptions which can be used over and over again.

This saves both time and effort when preparing new specifications and provides an opportunity to refine or 'hone' each standard job description each time it is used giving you the possibility of producing 'tighter' and 'tighter' specifications!

REFMAN's Specification Generator and Cost Control programs are fully integrated so that the framework for recording costs is created and updated automatically each time a job is added, deleted or cancelled from a specification.

Automatic inclusion of standard specification sections.

REFMAN's Specification Generator is easy to use by Superintendents, Port Engineers and secretaries, even if they have little or no previous computer experience.

REFMAN's Specification Generator avoids the need to manipulate large, cumbersome word processed specification documents and the formatting and printing problems which go with them.

Provides the Superintendent or Port Engineer with facilities to create refit or drydock specifications, copy and store specifications, add, amend, delete and cancel jobs, move jobs from one specification to another, print specifications and incorporate defect reports which have been transferred from REFMAN's Shipboard Defect Recording module.

It also provides powerful logic to control the inclusion of previously prepared standard job descriptions and the use of previously written job descriptions as 'templates' for creating new job descriptions.

Automatic Job numbering.

REFMAN allows you to create any number of specifications, so you can compile the specification for the next scheduled drydocking whilst simultaneously creating work lists for intermediate repair periods (some of which you may manage yourself such as wet docks or stand-down periods).

You can even use a REFMAN specification as a 'holding area' for defect reports which have been transferred from a ship but which need to be inspected before you decide whether or not to include them as jobs in a specification.

REFMAN also allows you to 'tag' jobs as being of a particular type or as having particular requirements and to use these to group related jobs into work lists.

These work lists or 'mini-specifications' can be useful when you are planning work for an onboard repair team or sea-going maintenance squad or for a specialised squad such as an asbestos abatement team, etc. These can also be used during the repair period itself for extracting just those jobs which are subject to inspection by classification society or flag state surveyor.


Complete management of your job description files.
'Company' standard specification sections (SFI Group System optional) for ease of use and ease of printing.
Include jobs using a master list of class survey items.
Build a library of your own standard job descriptions which can be instantly incorporated into a specification.
Easy retrieval, editing and re-use of any job description which has previously been included in any specification on any ship.
Automatic inclusion of mandatory sections or pages (particularly useful for standard terms & conditions, general instructions and service items, etc.).
Easy to use facilities which allow jobs to be added, amended or cancelled at any time.
Optional Drawing Package which allows the Superintendent to easily produce simple line drawings.
Automatic job number allocation and automatic re-numbering when jobs are added, moved or deleted.
Flexible document printing facilities which allow printing of a complete specification; a single section; a single job; just the 'supplementary' items; just jobs of a particular type; or print a summary of the requirements of each job.

Flexible Specification printing.

Automatic generation of title page and 'page numbered' table of contents for 'original', 'supplementary' and 'Tag' code specifications.

Automatic generation of Table of Contents.

Record 'supplementary' and 'extra' jobs into any section or into separate 'supplementary' or 'extras' sections.

Full control over 'original', 'supplementary' , 'extra' & cancelled jobs.

'Tag' codes to provide each job with a succinct summary of what the job entails and to enable jobs to be grouped into work lists or 'mini-specifications'.
Separate 'notes' file for each job in the specification to enable the Superintendent to record information about each job whilst the job is actually in progress.
Ability to copy a complete specification for use as a template for the next refit or docking.
A system which reduces the problems caused by high turnover of secretarial staff.

System Requirements: Windows XP with 1GB RAM, Vista or Win7/8 (32 bit) with 2GB RAM or Win7/8 (64 bit) with 4GB RAM and 110MB Free Hard Disk Space.

Click on a button below to find out about other REFMAN modules:

Minitech Systems Limited, Bridle Way, off St. Vincents Close, Girton, Cambridge, CB3 0PB, U.K.
Phone: 01223 277049 Fax: 01223 277632
From Outside U.K. Phone: +44 1223 277049, Fax: +44 1223 277632

Email: mail@minitech-systems.com