Cost Control Overview

In the analysis and monitoring of repair costs, REFMAN has been designed to allow a non-accountant to quickly and easily forecast the cost of a refit or drydocking, to compare competing tenders and to monitor costs during the repair period itself.

In a REFMAN analysis there are no complicated 'accruals', no 'reversals' and no 'balances B/F'. Instead, REFMAN simply uses the 'best' cost information which is available at any particular time. If a job is complete, the 'actual cost' is used, if a job is in progress, the 'bid' is used, and if a job has been included as an 'extra' and the only information which is available is an estimate, then that will be used.

By combining these together, at all times before, during and after the repair period, the Superintendent or Port Engineer gets the clearest possible indication of 'how much has to be saved' or 'how much is available to spend'.


REFMAN's Specification Generator and Cost Control software is fully integrated so that the framework for recording costs is created and updated automatically each time a job is added, deleted or cancelled from a specification.

REFMAN's Cost Control module is easy to use by Superintendents, Port Engineers and secretaries, even if they have little or no previous accounting or computer experience.

REFMAN's Cost Control program avoids the need to manipulate large and often cumbersome spreadsheets with their complex formulas.

Provides the Superintendent or Port Engineer with facilities for recording and comparing competing ship yard tenders on a job by job basis, in a mix of currencies.

It also provides facilities for recording estimates of the cost of yard work (optional) and sub-contract labour, owner's supply materials and general expense elements of the jobs which have been included in a specification.

Once a yard has been selected and the repair period is underway, REFMAN is used by the Superintendent in the yard (normally on a notebook computer) to monitor the cost of jobs which arise as 'extras' as well as the cost of variations in the scope of the originally contracted work.

Finally, when it is time to settle the ship yard's invoice, REFMAN provides facilities to record the actual cost of each job and produce reports in 'bid' currency for agreeing or negotiating the final cost.


Complete management of costs with the ability to record estimated yard & owner's costs, yard bid, yard exclusions/contingencies, additionals/adjustments and actual costs for each job.
Full control over allocation of account codes to each job and the amount (or proportion) of the cost of each job to allocate against each budget.
Automatic allocation of costs against budgets for repair, capital (investment) expenditure, insurance (casualty or damage claims) and guarantee work (for new ships).
Yard bid evaluation which takes account of the cost of yard items, negotiated discounts, number of repair days and number of deviation days.

Support for four levels of discount on yard items (percentage or lump sum)

Facilities to record 'supplementary' jobs which arise after the original yard tender is accepted but before the drydocking begins.

Cost of 'original' and 'extra' jobs shown in 'bid' and 'owner's' currency.

Facilities to record 'extra' jobs into any section or into a separate 'extras' section. Either way, 'extra' jobs are totalled separately from originally contracted work.

Flexible report printing options.

On screen and printed reports to facilitate cost analysis including a one page Repair Status Sheet which shows a complete cost summary/forecast, with the ability to save and recall forecasts.
Full reporting of the cost of projects and insurance/ casualty and guarantee claims.
Automatic apportioning and allocation of service costs to the cost of projects and claims.
Full reporting of the cost of owner's supply items with facilities to record up to seven categories for each job and to report by purchase/work order numbers.
'Tag' codes to produce cost reports and summaries for jobs of a particular type or category.
Pre-defined reports which are easy to produce and which are error and tamper free ensures that management always receives accurate information, and in a consistent format, regardless of which Superintendent is in charge of the docking.

System Requirements: Windows XP with 1GB RAM, Vista or Win7/8 (32 bit) with 2GB RAM or Win7/8 (64 bit) with 4GB RAM and 110MB Free Hard Disk Space.

Click on a button below to find out about other REFMAN modules:

Minitech Systems Limited, Bridle Way, off St. Vincents Close, Girton, Cambridge, CB3 0PB, U.K.
Phone: 01223 277049 Fax: 01223 277632
From Outside U.K. Phone: +44 1223 277049, Fax: +44 1223 277632